Duties of the Treasurer
Under Article V. of the bylaws of the Botanical Society of America, the Treasurer excercises financial oversight of The Society, and ensures appropriate and accurate financial records are maintained, reviews and submits tax statements, and in consultation with the Executive Director prepares an annual report including finances of the past fiscal year and proposed budget for the current year.
In addition, the Treasurer serves as an ex officio member of the Financial Advisory Committee and the Membership and Appraisal Committee. The financial year of The Society runs from July 1 to June 30. However, a useful starting place for beginning a description of the duties of the Treasurer is August, right after the Annual Meeting. Previous to this time in an election year, the present Treasurer and newly-elected Treasurer work together to provide a smooth transition for both money and records.
Attend Annual Meeting. The weekend of the meeting, the Executive Committee meets Saturday evening and the Executive Committee and the Council meets all day on Sunday. The Executive Committee also meets again Thursday morning. The Treasurer's Reports are presented and discussed. Preliminary actions are taken. The Annual Business Meeting typically occurs on Tuesday of the annual meeting. The Treasurer presents his/her reports. The membership votes on approval of the new budget and any proposed dues increases recommended by the Executive Committee and the Council.
Based on the June 30th information, complete the Treasurer's Report for the immediate past fiscal year as well as the proposed budget for the present (new) year. Share early drafts with the Executive Committee.